The planning and allocation of staff for events can be a time consuming and frustrating experience. Lots of spreadsheets matching staff skill sets to the requirments of the event, the exchange of emails, SMS texts and phone calls to use staff all lead to a stressful operation.
Working in conjunction wth HT Projects we now have a solution, SoloEvent that takes away the headache from event planning.
This solution works with your staff’s existing mobile phones, so no need for specialised phones!
If you are responsible for organising events with lots of staff (e.g. stewards or security personnel) then the planning of these events can be time consuming and tedious, especially if you use lots of temporary staff. You can be involved in sending lots of SMS texts to and fro to your staff. You will probably have to deal with many phone calls and email messages – and the scope for shifts to be incompletely staffed and staff not getting enough (or too many) shifts becomes a real possibility.
The ability to use text messaging to keep staff informed of events and any changes that have been made to schedules is the cornerstone to SoloEvent. The system continuosly monitors incoming and outgoing text messages and relates them back to the particular events to give you the complete picture at a glance.
With SoloEvent you can see at a glance how many shifts still need to be staffed and any replies from staff that you have still to action. You can even respond to staff queries that have been sent in by text within the system.
No more missed shifts due to misunderstandings!
Events organisers have to be flexible when it comes to managing schedules, if an event has to be cancelled it takes only a few clicks to inform all of the staff involved of the cancellation by text.
Once the event is over updating the shifts to show actual staff hours is simple.
An important benefit of SoloEvent is the ability to produce payroll reports based on the staff schedules worked, this cuts down the amount of hours spent trying to collate and reconcile who was where and when. The report aggregates all time by staff and location and takes into account different pay rates such as double time for working public holidays etc.
All personnel details are stored within SoloEvent as well as maintaining event locations, tasks and staff uniform requirements for different events. This makes it much simpler to allocate jobs to staff members at the touch of a button.
For more information about Solo or Mobile-e-Solutions call 0845 643 4898 or email: firstname.lastname@example.org